Senior Workplace Coordinator

Job Overview:

Arm’s Workplace Experience team creates inspiring, safe, and efficient spaces that enable our people to do their best work. We deliver exceptional operational service while curating a welcoming and inclusive workplace that reflects Arm’s culture and values.

As a Workplace Coordinator, you will lead the daily operations of your site, ensuring everything runs smoothly, safely, and with a high standard of hospitality. You will partner with local and regional leaders to deliver an exceptional employee experience while managing vendors, budgets, and workplace programs end to end. The Arm Seattle office will open soon and is expected to grow over time. We are looking for an enthusiastic individual who is energized by the opportunity to launch and develop a new site.

Workplace Operations and Experience

• Lead daily site operations, ensuring a safe, efficient, and engaging workplace that reflects Arm’s culture.
• Act as the local "face of Workplace" for employees, guests, and senior stakeholders.
• Maintain presentation, cleanliness, and functionality standards across all office, lab, and social spaces.
• Deliver a high level of hospitality, anticipating needs and creating a welcoming employee experience.
• Support and coordinate onsite events, meetings, and cultural initiatives.
• Support space / occupancy planning activities across the North America region.

Vendor and Supplier Management

• Oversee service providers (cleaning, catering, maintenance, security, etc.) to ensure quality and SLA compliance.
• Manage purchase orders, invoices, and spend tracking.
• Partner with procurement and regional leaders on supplier renewals, RFPs, and performance reviews.

Financial and Administrative Oversight

• Support budget planning, forecasting, and accurate financial reporting.
• Maintain tracking of invoices, contracts, and purchase orders.
• Create and update presentations, reports, and playbooks for local and regional workplace initiatives.
• Manage workplace ticketing systems, ensuring requests are resolved promptly and communicated clearly.

Facilities Management, Health, Safety, and Compliance

• Coordinate maintenance, repairs, and small projects to ensure reliable building systems and equipment.
• Conduct site inspections and partner with landlords and vendors to resolve issues proactively. Ensure compliance with Arm policies and local EHS, building, and accessibility regulations.
• Maintain first aid and emergency response readiness (training provided).
• Partner with Security to ensure access control, safety procedures, and emergency preparedness are maintained.

Stakeholder and Community Engagement

• Build strong relationships with local leaders, HR, IT, and other partners to support business needs.
• Coordinate new hire onboarding logistics for a seamless welcome experience.
• Support employee engagement events and local culture initiatives.
• Gather feedback and share insights to continuously improve the workplace experience.

Required Skills and Experience :

• 3–5 years of experience in workplace operations, facilities coordination, or office management.
• Proven ability to manage multiple service providers and vendors.
• Strong Space / Occupancy planning skills and experience
• Experience supporting or managing a site budget, with strong financial and organizational skills.
• Excellent communication skills and ability to engage effectively with employees and senior stakeholders.
• Strong problem-solving and multitasking abilities with attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and workplace systems (ticketing, purchasing, or space planning tools).
• Proactive, customer-focused, and team-oriented mindset.

“Nice To Have” Skills and Experience :

• Experience in a technology or R&D workplace.
• Background in hospitality, events, or corporate services.
• Experience using desktop publishing tools such as Canva.
• AutoCAD experience and workplace design.
• Knowledge of, or experience using AI tools such as ChatGPT.
• Familiarity with sustainability, ESG, or energy-efficient workplace practices.

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Accommodations at Arm

At Arm, we want to build extraordinary teams. If you need an adjustment or an accommodation during the recruitment process, please email accommodations@arm.com. To note, by sending us the requested information, you consent to its use by Arm to arrange for appropriate accommodations. All accommodation or adjustment requests will be treated with confidentiality, and information concerning these requests will only be disclosed as necessary to provide the accommodation. Although this is not an exhaustive list, examples of support include breaks between interviews, having documents read aloud, or office accessibility. Please email us about anything we can do to accommodate you during the recruitment process.

Hybrid Working at Arm

Arm’s approach to hybrid working is designed to create a working environment that supports both high performance and personal wellbeing. We believe in bringing people together face to face to enable us to work at pace, whilst recognizing the value of flexibility. Within that framework, we empower groups/teams to determine their own hybrid working patterns, depending on the work and the team’s needs. Details of what this means for each role will be shared upon application. In some cases, the flexibility we can offer is limited by local legal, regulatory, tax, or other considerations, and where this is the case, we will collaborate with you to find the best solution. Please talk to us to find out more about what this could look like for you.

Equal Opportunities at Arm

Arm is an equal opportunity employer, committed to providing an environment of mutual respect where equal opportunities are available to all applicants and colleagues. We are a diverse organization of dedicated and innovative individuals, and don’t discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.